Understanding your responsibilities in event planning is essential for a successful event management. Whether it is a wedding, corporate event, or just a party, there are some legal considerations that every event planner should know. Here is a list of five (5) event legal requirements to consider when planning a particular event.
5 Event Legal Requirements While Planning any Events
1. Premises License
If you are planning an event, there are some rules you must follow to avoid trouble and make your event successful. Part of those regulations includes a premises license. It is one of the legal requirements you can obtain from relevant authorities in your area. However, most venues already have the required documents and permissions to stage any events. So, ensure you check out that information when choosing a venue for your event and save yourself some hassles. Should the venue owners confirm that they do not hold the necessary permit, you must apply for the premises license from the local authorities. Typically, a premises license is a requirement for events lasting more than 96 hours with more than 499 attendees.
2. Health & Safety Requirements
Depending on the size of your event, its audience, and its location, it is crucial to prioritize the health and safety of your attendees. For safety purposes, you should always analyze and evaluate the risk associated with that event. As an event organizer, you must ensure all safety measures are in place, such as checking site conditions, having emergency plans, providing safety barriers, first aid, security services, electrical installations, fire prevention, and more.
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Additionally, it is wise to have insurance coverage in place to protect against unforeseen circumstances. You can liaise with your venue to check whether they have insurance coverage for incidents during event parties. There are many other considerations, but these are the basics you need to know.
3. Level of Noise Requirements
Generally, when you host a party late in the evening, be aware that some areas may be subject to noise abatement orders. That means the event organizers must keep the volume and noise below a certain level to avoid trouble. Some premises need to give due care and attention to their neighbors. So, you need to liaise with the venue and clarify this aspect related to noise level restrictions.
4. Inclusive environment: Disabled People Access
Failing to consider people with disabilities when organizing your event is one of the common mistakes in event planning. It is always advisable to provide facilities and easy access for disabled people when necessary. In some countries, ignoring to offer accessibility for people with disabilities, at any event, is considered a legal infraction. Event planners are responsible for providing disabled participants a convenient access during the event. For instance, if an event requires bus transportation, arranging for a wheelchair-accessible bus in advance would be a great solution. By taking proactive measures to ensure accessibility, events can be more welcoming and inclusive for all attendees.
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5. Food Hygiene Regulation
Whether you outsource catering services or do it yourself, providing hygienic food to your audience is among the most vital event legal requirements. To ensure compliance with all relevant health and safety legislation entities in your locality, all those involved in supplying, storing, and handling food must follow food hygiene regulations.
For larger event parties, not everyone can handle this. Only people with a food hygiene certificate should take care of the catering. In some areas, the local council inspects the premises intended for food preparation before the day of the party. Furthermore, the food should be a high priority on your planning list. People love food and expect it to be delicious.
Conclusion
There are numerous other event legal requirements when it comes to event planning. But these are just the basics you need to know. By adhering to these regulations, you can ensure that your event runs smoothly and successfully. If you want a reliable event management company, browse through the list of event management service providers on Afrikta. You will find a pool of professional, friendly, and experienced event planners ready to assist you.
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TN Events & Entertainment
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